tips & tricks Archives - Less Doing, More Living

Tips & Tricks: Send an Email Without Opening Your Inbox

Tips & Tricks: Send an Email Without Opening Your Inbox

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At Less Doing we try to spend as little time in our email inboxes as possible. If you want to get work done, keeping your inbox open is not going to help. This does not mean that you should have to wait until you open your inbox to send emails. If you use Gmail (or Google Apps), there is a very simple way to open up a new email window without opening your inbox. Magical JavaScript The key is the following Javascript: javascript:(function(){ window.open(‘https://mail.google.com/mail/?ui=2&view=cm&fs=1&tf=1&shva=1′,’Compose Gmail’,’status=no,directories=no,location=no,resizable=no,menubar=no,width=600,height=600,toolbar=no’); })(); (Note: If you are a Google apps user, replace “.com/mail” with “.com/a/[your domain]/”.) Simply…

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Tips & Tricks: How to Send Snail Mail Without Printing a Thing

Tips & Tricks: How to Send Snail Mail Without Printing a Thing

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  We’ll get into this more in a future post, but both Ari and I lead pretty much paperless lives with the exception of the bathroom and the kitchen. For the most part, email has replaced mail, but sometimes you absolutely have to send a letter. I hate sending letters. I don’t have a printer. I often go to my stamp drawer and find there aren’t any left. I even can’t stand folding the paper to fit into an envelope. (I’m sure you mess up on the first time too.) Thankfully, there is a better way. The Trick I don’t send…

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Tips & Tricks: Peter's Global Communication Challenge

Tips & Tricks: Peter’s Global Communication Challenge

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My friend Peter recently came to me with an interesting Less Doing problem. He is about to embark on what he is calling “The Global Lifestyle Project.” He will be packing up and moving back to his native New Zealand for about three months, at which point he will begin a seasonal rotation around the globe with three months in New York, three months in Europe (mostly London and Holland), three months in San Francisco, and then back to New Zealand. The process will repeat for as long as it works. Peter created an event concept called Wok+Wine. Basically, he travels…

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Fundamentals of Less Doing: Interpersonal Relationships

Interpersonal Relationships

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Fundamentals of Less Doing is a series of articles detailing how we think about productivity from a conceptual level. If you are new to Less Doing, the Fundamentals series is a great place to start. There is a hiccup that comes with this lifestyle. When you are constantly working on very specifically improving your life, tailoring everything to work for you and fit your schedule, and free yourself to do whatever you want, whenever you want…it’s easy to lose sight of the people in your life that make all that time worthwhile. Granted, for many of you that’s not necessarily…

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Tips & Tricks: How To Become a Call Routing Jedi

Tips & Tricks: How To Become a Call Routing Jedi

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When you want to be a remote control warrior and run your business from halfway across the world, proper call routing is of the utmost importance. Simply using a voicemail transcription service or having a virtual assistant check and deal with emails is amateur level, you can get very detailed with a couple of low cost tools and the right setup. The Trick Several cell phone providers offer conditional forwarding. Generally all calls get forwarded to voicemail if you don’t pick up but with conditional forwarding you can get specific and have calls forward to different numbers if you are out of…

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Tips & Tricks: Progressing Beyond A Dedicated Virtual Assistant

Tips & Tricks: Progressing Beyond A Dedicated Virtual Assistant

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My virtual assistant, Christy, who has worked with me for over a year, recently got a promotion at the outsourcing company she works for and would no longer be a virtual assistant. I immediately panicked and started figuring out how I would work with a new assistant so I worked with Christy to come up with a list of all the tasks she does for me on a regular basis. In coming up with this list I realized something remarkable, 95% of the tasks could be completed without an assistant through the use of web apps or mobile applications, 4%…

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Tips & Tricks: Following Up Without Going Crazy

Tips & Tricks: Following Up Without Going Crazy

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One of the nagging tasks that often comes up is follow up. When you are multi-tasking, automating, and outsourcing everything, it becomes very easy to setup a task and than completely forget about it. A perfect example of out of sight, out of mind, how can you keep on top of things without dedicated brain power to it?   The Trick I have started using a service called FollowUp.cc which is a really great free service. Basically you just cc a time period @FollowUp.cc and then it will automatically follow up with the original email to the recipient at that time….

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Tips & Tricks: Your Last To Do = Setting Your First To Do

Tips & Tricks: Your Last To Do = Setting Your First To Do

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A few weeks ago, I realized that at the end of many days the most important thing on my to do list is still there. This is extremely frustrating. If the important things don’t get done, then you really are not moving forward. I came up with a simple solution that I have found very effective. The Trick Before I fall asleep (with my life jacket on), I determine the one thing that I really, really need to get done the next day. (If I am feeling ambitious, I will set my entire to do list for the next day…

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